01 — Overture
The show runs on time.
ShowKeeper is the system of record for luxury wedding and event production. One date builds the timeline. Budgets carry IVA and three currencies. Run-of-shows assemble themselves — and every approval locks with a timestamp.
RUN OF SHOW — v3
SAT 19 SEP · VILLA D’ESTE
- 17:30Guests called to the loggia
- 17:45Strings begin · cue 12
- 18:00Ceremony
- 19:10Sunset portraits · vendors clear the terrace
- 20:00Dinner service opens
- 23:30Fireworks · final cue
APPROVED — 14:32 CET · v3 · LOCKED
02 — The five acts
The five acts that eat the week.
Every event runs the same five acts — the offer, the guests, the programme, the vendors, the money. ShowKeeper turns each one from an evening of copy-paste into minutes of review.
Act I
The proposal
Compose the offer from your own templates — line items, IVA at 10% and 22%, your margins and terms — and send it as a branded PDF or a live link. When the client says yes, the version locks with a timestamp and becomes the working budget.
30 line items · IVA 10/22 · one branded PDF
| Line item | IVA | EUR |
|---|---|---|
| Venue & estate hire | 10% | 84,000.00 |
| Production & AV | 22% | 22,400.00 |
| Floral design | 10% | 48,600.00 |
| Total · IVA included | 173,188.00 |
ACCEPTED — 09:41 CET · v2 · LOCKED
Act II
The guest list
A branded RSVP page collects attendance, menu choices, dietaries and plus-ones straight into the guest list — no spreadsheet reconciliation, no chasing. You watch the counts move; seating and catering numbers stay honest.
212 invited · 148 confirmed · zero spreadsheets
148 confirmed · 52 awaiting · 12 regrets
Act III
The programme
Give ShowKeeper the date and it lays out the production plan — 120+ tasks with owners, due dates and dependencies. The run of show assembles itself from live project data; change the dinner time once and every document follows, carrying the version to prove it.
One date · 120+ tasks · every document current
120+ TASKS · GENERATED FROM ONE DATE
Act IV
The vendors & the budget
The house vendor book sends RFQs and compares quotes side by side. Confirmed prices land in a versioned budget with IVA and three currencies — and when the schedule changes, every vendor receives it in one click, with a delivery log.
8 quotes side by side · 15 vendors, one click
| No. | Line item | IVA | EUR | Δ v2 |
|---|---|---|---|---|
| 44 | Floral installation | 10% | 48,600.00 | +6,150.00 |
| 45 | Strings · ceremony | 22% | 9,800.00 | — |
| 46 | Marquee & rigging | 22% | 31,250.00 | −1,200.00 |
| 47 | Dinner service · F&B | 10% | 86,400.00 | +2,880.00 |
| Total · IVA included | 213,221.00 | +8,469.00 |
Act V
The invoices
Deposits and balances live on a payment schedule per vendor and per client — statuses, receipts, and reminders that send themselves before a deadline slips. Confirmations take one click, and the ledger always reconciles with the budget.
Every deposit tracked · reminders send themselves
03 — Backstage
One record, cover to cover.
The five acts run on a deeper machine. Every module writes to the same record, every change lands in the audit log — and nothing leaves the house without your name on it.
01
Projects & sub-events
Welcome dinner, ceremony, farewell brunch — one project, each event with its own timeline and vendors.
02
Tasks in four views
List, board, calendar or Gantt — the same single record underneath.
03
Templates that know the rite
Italian, Indian, multi-cultural, corporate — timelines pre-built by event type.
04
Documents on demand
Cue sheets, vendor briefs, rooming lists, contact sheets — branded, versioned, current.
05
The client portal
To-dos, uploads, threaded comments — and one-click approvals that lock a version.
06
The vendor portal
Each vendor sees exactly their scope: briefs, timeline slots, uploads. Nothing else.
07
AI that never improvises
Strict templates, no paraphrase. Every AI edit is logged; any section can be locked.
08
A companion on WhatsApp
Ask for a budget status, receive the latest run of show. It suggests; you confirm.
09
Six roles, strict doors
Owner to viewer — clients never see markups, vendors never see the budget.
10
The audit log
Who did what, and when — across every module.
11
European by design
GDPR, EU data residency, AES-256 at rest, TLS 1.3 in transit, daily backups.
12
Your name on everything
White-label: your logo, palette and domain across the portal and every PDF.
04 — From the practice
Built inside a working house.
ShowKeeper is developed in production with a top-ranked luxury planning practice — every template on the platform is one their team runs real events on.
“We did not ask a software company to imagine our work. We encoded it — the run of show, the budget, the payment schedule — exactly as we run them, with one rule kept: nothing moves without a version and a signature.”
The founding practice
Luxury weddings & events · Italy
Named testimonials publish at launch — with written permission.
05 — The invitation
The first hundred houses.
ShowKeeper opens to its founding members ahead of the public launch. The first hundred planning houses shape the run of show — and keep founding terms for life.